Promise Recruitment
Job Overview
Electronic Arts · Orlando, Florida · hybrid
Electronic Arts creates entertainment, inspiring players and fans worldwide. As an Executive Assistant to the VP/Head of Operations at EA SPORTS, you will serve as a trusted operational partner, driving executive effectiveness while managing studio production workflows, workplace logistics, and employee experience initiatives.
Your Responsibilities
- Executive Partnership & Time Management: Maintain full ownership of executive calendars, proactively identifying conflicts or priorities to protect focus time and ensure executive readiness for internal and external engagements.
- Travel, Expenses & Logistics: Arrange complex domestic and international travel, manage visa logistics, track travel expenses, and process purchase requisitions and budget reconciliations.
- Event & Meeting Facilitation: Coordinate end-to-end logistics for leadership meetings, offsites, team events, and partner summits, including room setup, agendas, catering, and briefing materials.
- Workplace Operations & Experience: Oversee studio workplace readiness, manage snack and beverage programs, maintain office supplies inventory, and ensure a welcoming, organized environment for employees and visitors.
- Inventory & Shipping Management: Support studio logistics including shipping and receiving, swag distribution and inventory tracking, and coordination of vendor deliveries and procurement logistics.
- Operational & Team Liaison: Serve as a key operational liaison between executive leadership, cross-functional partners, facilities, IT, and external stakeholders to facilitate smooth daily workflows.
- Community & Culture Support: Partner with the broader EA SPORTS Executive Assistant and Operations communities to align on operational priorities, cover logistics, and foster an engaging team culture.
Your Qualifications
- 4+ years of experience in executive administration, production coordination, workplace operations, or a hybrid operational support role supporting senior leadership.
- Proven ability to manage multiple complex priorities, maintain calm control under pressure, and rapidly adapt in a fast-paced environment.
- Strong organizational, problem-solving, and time-management skills with exceptional attention to detail.
- Excellent written and verbal communication skills with impeccable discretion and ability to maintain confidentiality.
- Customer-focused mindset with a passion for creating a high-quality employee and studio experience.
- Experience with travel coordination, expense management systems, purchasing/procurement, and event logistics.
- Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Google Workspace, and collaboration tools such as Microsoft Teams or Slack.
- Ability to safely move/transport event supplies or operational inventory as needed (up to 25 lbs).
Key skills: Microsoft Office Suite, Google Workspace, travel coordination, expense management, event logistics, inventory management
Job Detail
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Career LevelManagerial
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GenderBoth
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INDUSTRYDevelopment
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